Prepare the Inventory List & proceed to the TA to be signed by both landlord & tenant. Collect any balance deposit and advance rental from tenant. Submit to HDB with relevant details under your MyHDB page.
Once the LOI is signed, landlord may proceed to do up the Inventory List and Tenancy Agreement (TA).
List down all the fittings (sofa, dining table, beds, refrigerator etc) and fixtures (ceiling lights, aircons, built-in kitchen cabinets etc) that were agreed by both landlord and tenant during the LOI stage in the Inventory List.
Tenancy Agreement will be the binding contract between the landlord and tenant over the rental period.
All Tenant/s and occupier/s must show the originals of their Passes and passports to landlord for verification. A copy of all these documents must be given to landlord.
These tenants' passes must have a validity period of at least 6 months as at the date of your rental application to HDB.
Landlord is to prepare the TA and send a copy for the tenant to verify.
When both landlord and tenant are agreeable on the terms and conditions of the TA and the Inventory List, arrange a meet up at the rental house to sign off both the TA and Inventory List.
Landlord and tenant can run through the Inventory List together against the fittings and fixtures.
Once both the TA and the Inventory List are signed by the landlord, tenant and a witness, the tenant has to pass the remaining amount of the deposit and the 1 month advance rental amount to the landlord.
Note: HDB terms "renting" the whole flat as "subletting" the whole flat